Info Source: Sources of Federal Government and Employee Information
Introduction
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals with relevant guidance to access personal information about themselves held by government institutions subject to the Privacy Act, and to exercise their rights under the Privacy Act.
The Introduction and index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
Table of Contents
Background
To better understand the Canadian Nuclear Safety Commission (CNSC), read about its history, including its legislative foundation and how it reports to Parliament.
Responsibilities
Read about the CNSC's mandate, the institution's program responsibilities, and the institution's major policies.
Institutional Functions, Programs and Activities
Nuclear fuel cycle
This program aims to regulate facilities associated with the nuclear fuel cycle (nuclear processing facilities, nuclear waste management facilities, and uranium mines and mills) to protect the health, safety and security of Canadians and the environment in a manner consistent with Canada's international obligations on the peaceful uses of nuclear energy. The program regulates all the life stages for these facilities – from site preparation to construction and operation to decommissioning (or long-term management, in the case of some nuclear waste facilities). The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the facility. The results of regulatory activities associated with this program are communicated to the public on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.
Uranium mines and mills
Description: This class includes records related to the regulation of all phases of uranium mining and milling in Canada (from site preparation to construction and operation to decommissioning). Records include information about the licensing process, such as determination regarding licence qualifications and records documenting the provisions for the health, safety and security of Canadians and the environment. Records also include compliance activities such as facility inspections, review of licensee reports, and environmental, radiation and conventional health and safety data analysis.
Document Types: applications, environmental impact assessments, decommissioning plans, correspondence, policies, procedures, standards, licences, certificates, inspection reports, data
Record Number: CNSC 1.1.1
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5
TBS registration: 20090815
Bank number: CNSC PPU 035
Nuclear processing facilities
Description: This class includes records related to the regulation of all phases of nuclear processing in Canada (from site preparation to construction and operation to decommissioning). Records include information about the licensing process, such as determination regarding licence qualifications and records documenting the provisions for the health, safety and security of Canadians and the environment. Records include compliance activities such as facility inspections, review of licensee reports, and environmental, radiation and conventional health and safety data analysis. Records relate to licensees associated with uranium refineries, uranium conversion facilities, nuclear fuel fabrication facilities, tritium light source facilities and medical radioisotope processing facilities.
Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, reports, compliance reports, procedures and policies
Record Number: CNSC 1.1.2
Certified Personnel
Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.
Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.
Purpose: The purpose of the bank is to maintain a record of each individual's examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004125
Bank number: CNSC PPU 025
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Reactor Operators and Training
Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.
Class of individuals: Employees at reactor sites.
Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004124
Bank number: CNSC PPU 020
Reactor Operators and Training
Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.
Class of individuals: Employees at reactor sites.
Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004124
Bank number: CNSC PPU 020
CNSC Inspectors – Certification Record
Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual's personal file, but the correspondence related directly to the appointment is in a separate bank.
Class of individuals: Employees of the CNSC.
Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for five years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004118
Bank number: CNSC PPE 803
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years.
RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5
TBS registration number: 20090815
Bank number: CNSC PPU 035
Nuclear waste management facilities
Description: This class includes records related to the regulation of all phases of nuclear waste management facilities in Canada which process, store or dispose of nuclear waste (from site preparation to construction and operation to decommissioning and long-term storage). Records include information about the licensing process such as determination regarding licence qualifications and records documenting the provisions for the health, safety and security of Canadians and the environment. Records include compliance activities such as facility inspections, review of licensee reports, and environmental, radiation and conventional health and safety data analysis. Records relate to licensees associated with nuclear waste management facilities, categorized by the type of waste managed (low-, intermediate- or high-level radioactive waste).
Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, inspection reports, environmental, radiation and conventional health and safety data, procedures and policies
Record Number: CNSC 1.1.3
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years.
RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5
TBS registration number: 20090815
Bank number: CNSC PPU 035
Nuclear reactors
The CNSC regulates facilities associated with nuclear energy (nuclear power plants and research reactors) to protect the health, safety and security of Canadians and the environment in a manner consistent with Canada’s international obligations on the peaceful uses of nuclear energy. The program regulates all the lifecycle stages for nuclear reactors (specifically, nuclear power plants and research reactors), from site preparation to construction and operation, to decommissioning of the facility and abandonment of the site once operations are ended. The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the facility. The results of all the regulatory activities associated with this program are communicated to the public on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.
Nuclear power plants
Description: This class includes records related to the regulation of all the lifecycle stages for nuclear power plants in Canada (from site preparation to construction and operation, to decommissioning and abandonment once operations are ended). Records relate to the generation of electricity for public and industrial consumption, including 14 separate topics referred to as "safety and control areas", such as physical design, safety analysis, radiation protection, emergency management and fire protection, environmental protection and fitness for service. Licensing and compliance records include onsite inspections, safety analyses and licence condition handbooks. Records relate to power plant licensees: Bruce Power, Ontario Power Generation, New Brunswick Power and Hydro-Québec.
Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, inspection reports, environmental, radiation and conventional health and safety data, procedures and policies
Record Number: CNSC 1.2.1
Certified Personnel
Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.
Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.
Purpose: The purpose of the bank is to maintain a record of each individual's examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004125
Bank number: CNSC PPU 025
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Reactor Operators and Training
Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.
Class of individuals: Employees at reactor sites.
Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004124
Bank number: CNSC PPU 020
CNSC Inspectors – Certification Record
Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual's personal file, but the correspondence related directly to the appointment is in a separate bank.
Class of individuals: Employees of the CNSC.
Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for five years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004118
Bank number: CNSC PPE 803
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years. RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Research reactors
Description: This class includes records related to the lifecycle stages for research reactors in Canada (from site preparation to construction and operation, to decommissioning and abandonment once operations are ended). Records include scientific research, non‑destructive testing and the production of radioactive substances for medical, industrial and scientific use. Records cover 14 separate topics referred to as "safety and control areas", such as radiation protection, emergency preparedness, environmental protection and equipment fitness for service. Compliance records, such as onsite inspections and desktop evaluations, are included and verify that operators are meeting the regulatory requirements and licence conditions. The stakeholders are primarily research reactor licensees: the National Research Universal (commonly called NRU) reactor at Chalk River, the McMaster Nuclear Reactor, and the Safe Low-Power Kritical Experiment (commonly called SLOWPOKE) reactors.
Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, reports, procedures and policies
Record Number: CNSC 1.2.2
Certified Personnel
Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.
Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.
Purpose: The purpose of the bank is to maintain a record of each individual's examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004125
Bank number: CNSC PPU 025
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Reactor Operators and Training
Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.
Class of individuals: Employees at reactor sites.
Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004124
Bank number: CNSC PPU 020
CNSC Inspectors – Certification Record
Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual's personal file, but the correspondence related directly to the appointment is in a separate bank.
Class of individuals: Employees of the CNSC.
Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for five years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2
TBS registration: 004118
Bank number: CNSC PPE 803
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years.
RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5
TBS registration number: 20090815
Bank number: CNSC PPU 035
Nuclear substances and prescribed equipment
The CNSC is responsible for ensuring that nuclear substances and prescribed equipment are regulated to protect the health, safety and security of Canadians and the environment in a manner consistent with Canada's international obligations on the peaceful uses of nuclear energy. The CNSC issues licences and certificates for the safe handling and use of nuclear substances, radiation devices and prescribed equipment. The CNSC also certifies radiation safety officers and radiography device operators to operate such devices. The CNSC monitors the regulated activities to ensure the safety of workers and the general public, and to protect the environment. The licences issued are categorized into various use types, depending on the type of licensed activity, nuclear substances and prescribed equipment being used, as well as the risk posed by these use types. The regulated activities for which these certificates and licences are issued are related to four distinct stakeholder groups: medical, industrial, commercial, as well as academic and research. Each of these groups uses nuclear substances and prescribed equipment in their work. Compliance activities are conducted by the CNSC to monitor the safety and compliance with regulatory requirements. The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the activity being regulated. The results of regulatory activities associated with this program are communicated to the public and other stakeholders on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.
Medical sector
Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and other prescribed equipment in Canada in the medical sector, for diagnostic and therapeutic purposes. Records relate to licences and certificates issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. This class of records will include information about compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials and presentations
Record Number: CNSC 1.3.1
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years. RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Industrial sector
Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and prescribed equipment in Canada in the industrial sector. Records relate to industrial radiography, oil well logging, radiation devices, fixed nuclear gauges, portable nuclear gauges and radiography devices. Records relate to licences and certificates issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. This class of records will include information on compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, certificates, application assessments, legal opinions, briefing materials, presentations, environmental impact assessments
Record Number: CNSC 1.3.2
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years. RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Commercial sector
Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and prescribed equipment in Canada in the commercial sector. Records will include information related to the production and sale of nuclear substances and the third-party servicing and distribution of radiation devices and other prescribed equipment (such as particle accelerators). Records relate to licensing, manufacturing and distribution of nuclear substances, radiation devices and other prescribed equipment in this area. This class of records will include information on compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, presentations, reports
Record Number: CNSC 1.3.3
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years. RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Academic and research sector
Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and other prescribed equipment in Canada in the academic and research sector, focused primarily on biological and biomedical research with open-source radioisotopes. Records relate to research particle accelerators, research irradiators and nuclear substances found in the academic field. This class of records will include information about compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, studies, presentations
Record Number: CNSC 1.3.4
Exposure Device Operator
Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Individuals certified or seeking certification as exposure device operators.
Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates' information on certification.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 005095
Bank number: CNSC PPU 060
Examinations and Results
Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).
Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).
Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are retained for 60 years. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.
RDA number: 2015/009
Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration: 004123
Bank number: CNSC PPU 015
Health and Safety Regulations – Inspection Officers
Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.
Class of individuals: Canadian citizens and residents of Canada.
Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.
Consistent uses: No consistent uses have been identified.
Retention and disposal standards: Records are kept for five years. RDA number: 2015/009
Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4
TBS registration number: 004122
Bank number: CNSC PPU 010
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Packaging and transport
Description: This class includes records related to the regulation of the packaging and transport of nuclear substances in Canada. Records include international transport regulations published, interactions with the International Atomic Energy Agency (IAEA), information about certified package designs and other regulatory requirements (such as labelling, documentation, quality assurance programs and radiation protection programs for carriers) exist to further strengthen transport safety. The CNSC issues transport licences for specific circumstances; however, transport activities are generally exempt from CNSC licensing. This class of records will include information about compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, designs, certificates, assessments, legal opinions, briefing materials, compliance assessments, presentations
Record Number: CNSC 1.3.5
CNSC Nuclear Emergency Response Plan
Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.
Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.
Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.
Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an "as required" basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.
Retention and disposal standards: Records are retained for ten years after the individual is no longer part of the contact list for the emergency response plan.
RDA number: 2015/009
Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.
TBS registration number: 20090815
Bank number: CNSC PPU 035
Dosimetry services
Description: This class includes records related to the licensing of dosimetry service providers under the Nuclear Safety and Control Act (NSCA) and the Radiation Protection Regulations. Dosimetry service providers are either commercial service providers (which service external clients) or in-house service providers (which are nuclear licensees with the capability to provide dosimetry services for their own employees and visitors). This class of records will include information about compliance activities and desktop reviews conducted to monitor safety and compliance with regulatory requirements.
Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, presentations, research studies, reports
Record Number: CNSC 1.3.6
Radiation Exposure Records
Description: This bank describes information related to individuals who have the potential for occupational exposures to ionizing radiation. Personal information includes the worker's given names, surname and any previous surname, Social Insurance Number (SIN), gender; job category; the date, province and country of birth; whether or not the worker is pregnant and the pregnancy start date; the dose records for the current one-year and five-year dosimetry periods. CNSC employees may collect and receive occupational dose information of individuals/workers as part of licensing and compliance activities. Information about CNSC employees is disclosed to a licensed dosimetry service provider for the purpose of issuing a dosimeter to ascertain and record the magnitude of exposure to radon progeny and the effective dose and equivalent dose received by and committed to that person during the execution of their work duties. This dose information may also be shared with licensees, according to their processes and procedures, for the purpose of controlling radiation exposures of CNSC employees visiting a licensed facility where there is the likelihood of radiation exposures.
Notes: CNSC employees' occupational dose records will be communicated to the employee on a routine basis. Dosage information may be held in the Human Resource Information System (HRIS) and Dose Information Tracking System (DITS).
Class of individuals: Workers, including employees of the CNSC, exposed to ionizing radiation in the workplace – either nuclear energy workers (Canadian Nuclear Safety Commission (CNSC) regulated) or other workers who are not identified as nuclear energy workers who fall under CNSC/federal or provincial/territorial jurisdiction.
Purpose: To support the regulatory control of radiation exposure to workers; to assess whether an individual is within radiation exposure regulatory dose limits; to advise employers and the appropriate regulatory authorities that a maximum permissible dose has been exceeded. Personal information is collected under the authority of sections (10), (11) and (19) of the Radiation Protection Regulations. The authority for the collection of the SIN can be found under sections 10 and 19 of the Radiation Protection Regulations and the use by National Dose Registry is listed in the TBS Directive on Social Insurance Number.
Consistent uses: Personal information may be shared with Health Canada (refer to HC PPU 080 National Dose Registry (NDR) for Occupational Exposures). Information may be used for briefing senior management, as well as conducting health studies.
Retention and disposal standards: Dose Records are retained for five years after date of receipt. RDA number: 2015/009
Related record number: CNSC 1.3.6
TBS registration: 004117
Bank number: CNSC PPU 040
Nuclear Non-Proliferation
The CNSC is responsible for ensuring that the development, production and use of nuclear energy and nuclear substances, prescribed equipment and prescribed information is safe and conforms with every control measure and international obligation to which Canada has agreed, including those under the Treaty on the Non-Proliferation of Nuclear Weapons (NPT). Under its mandate, the CNSC implements measures of control respecting nuclear non-proliferation, including domestic and international arrangements, IAEA safeguards, and import-export of nuclear substances, prescribed equipment and prescribed information.
Domestic and international arrangements
Description: This class includes records related to domestic and international arrangements, in collaboration with other organizations within Canada and abroad, to implement measures of control and international obligations to which Canada has agreed. Records include correspondence with domestic and international organizations to align regulatory systems and processes, to comply with and maintain international commitments, and to implement measures pursuant to Canada's nuclear non-proliferation policy. Records also relate to the administration and implementation of the nuclear security programs, and other supporting nuclear security requirements and guidance related to domestic and international activities.
Document Types: bilateral nuclear cooperation agreements, bilateral nuclear administrative arrangements, bilateral radioactive source import and export administrative arrangements, IAEA safeguard agreements, conventions and codes of conduct, briefing notes, presentations, correspondence, reports, policies, legal opinions
Record Number: CNSC 1.4.1
Safeguards
Description: This class includes records related to Canada's obligations under the Canada–IAEA safeguards agreement, including the goals of no diversion of declared nuclear material, and no indication of undeclared nuclear material or nuclear activity. Records relate to the Safeguards Agreement (1972) and the Additional Protocol (2000), treaty-level instruments between the Government of Canada and the IAEA requiring Canada to accept and facilitate IAEA safeguards on all nuclear material and certain specific nuclear activities. Records also include assessments by the IAEA regarding safeguards.
Document Types: agreements, correspondence, briefing materials, standards, policies, procedures, assessments, legal opinions, presentations, reports, legislation, training programs
Record Number: CNSC 1.4.2
Imports and exports
Description: This class includes records related to the control of imports and exports of nuclear substances, equipment and information, through licensing, compliance and counter-proliferation measures. Records include documenting the controls implemented consistent with requirements under the Nuclear Safety and Control Act (NSCA), other relevant national legislation, international standards and guidelines to which Canada adheres (e.g., Nuclear Suppliers Group Guidelines or IAEA codes of conduct) and Canadian nuclear non-proliferation policy (e.g., nuclear cooperation agreement provisions).
Document Types: agreements, applications, assessments, licences, certificates, correspondence, legal opinions, reports, memoranda of understanding, presentations, legislation, regulations, guides, guidelines
Record Number: CNSC 1.4.3
Scientific, technical, regulatory and public information
This program aims to inform the Canadian public – including Canadian nuclear licensees, vendors, the academic community, special interest groups, Aboriginal groups, other government departments, and other jurisdictions and international organizations – that nuclear facilities and activities are being used safely, in accordance with regulatory requirements and best available scientific and technical information. This program is realized through the processes of generating scientific and technical information, institutionalizing the information within the regulatory framework, and disseminating the information through a variety of channels and engagement practices.
Regulatory framework
Description: This class includes records related to the development and improvement of the CNSC's regulatory framework, such as the Nuclear Safety and Control Act (NSCA) and its associated regulations, the Nuclear Liability Act, federal environmental legislation, regulatory documents outlining requirements and guidance, and nuclear standards developed by the CSA Group (formerly named the Canadian Standards Association). Records also include the development of regulatory policy guidance, as well as the views of stakeholders and the general public.
Document Types: by-laws, rules of procedure, regulations, legislations, reports, correspondence, procedures, policies, briefing notes, guides, legal opinions, standards, stakeholder lists
Record Number: CNSC 1.5.1
Scientific and technical information
Description: This class includes records related to the scientific knowledge basis for the CNSC's regulatory positions, such as scientific and technical information generated from outside sources (contracts, contribution agreements and grants) as well as inside sources (CNSC staff research and analysis).
Document Types: scientific reports, correspondence, technical documentation, analyses, briefing materials, research data, presentations, studies, procedures, policies
Record Number: CNSC 1.5.2
Research
Description: This class includes records related to research, such as scientific and technical information that informs policy development and is used by the nuclear technical community (nuclear safety experts, academic community, research laboratories), nuclear licensees, other government departments, other jurisdictions, international organizations (such as the IAEA and the Nuclear Energy Agency), and the general public. Records also include the CNSC research-related Grants and Contributions Program.
Document Types: research studies, research data, reports, analyses, policies, procedures, research methodology, discussion papers, correspondence, briefing materials
Record Number: CNSC 1.5.3
Miner Personnel Files
Description: This bank describes information related to potential radiation exposure of miners working in the Rio Algom and Denison uranium mines in Elliott Lake, Ontario, from the early 1950s to the mid-1980s. The personal information includes name, address, date of birth, citizenship, religion, biographical information, health information, employee number, unemployment insurance number, marital status, number of dependants, education, and work history.
Note: This bank was previously called the Miner Exposure Database
Class of individuals: Miners who worked for Rio Algom or Denison uranium mines, and their emergency contacts.
Purpose: Information is used for epidemiological research and statistical analysis only. Individuals may be linked to provincial and federal cancer registries to determine occurrence levels for lung cancer and/or other health effects from exposure to radon progeny. Information is collected under the authority of subparagraph 9(a)(i) and paragraph 21(1)(e) of the Nuclear Safety and Control Act.
Consistent uses: Research findings may be used to inform regulatory decisions; research findings and aggregate data may be communicated to other government departments, other levels of government and the public.
Retention and disposal standards: Records will be maintained for 30 years after the closure of the mine.
RDA number: 2015/009
Related class of record number: CNSC 1.5.3
TBS registration number: 004129
Bank number: CNSC PPU 050
Public engagement and outreach
Description: This class includes records related to public engagement and outreach. Records include public engagement grants and contributions.
Document Types: correspondence, strategies, plans, briefing materials, grant and contribution applications, stakeholder lists, presentations, datasheets, research results, historical data, discussion papers, travel and engagement plans, lists of attendees, minutes, agendas, records of decision
Record Number: CNSC 1.5.4
Participation in Commission Proceedings
Description: This bank describes information related to the CNSC Commission proceedings process. The personal information may include name, address, educational information, credentials, biographical information and the opinions or views of the individual participating in the hearing process.
Note: Commission proceedings are a public process in accordance with the Nuclear Safety Control Act. Personal opinions or views received about matters within the jurisdiction of the CNSC, may form part of the public record. Personal information may be retrieved by providing the name of the application to which the document relates, as well as the name of the participant.
Class of individuals: Individuals who have participated in the regulatory proceedings of the Commission.
Purpose: The personal information is used to inform the decision-making process of the Commission. Information is collected under the authority of section 40(5) of the Nuclear Safety and Control Act. Sections 18 and 19 of the related Canadian Nuclear Safety Commission Rules of Procedure regulations define the rules of procedure for the public nature of Commission proceedings.
Consistent uses: Information will form a public record of all applications to participate, interventions and letters of comment submitted to the CNSC. Information may be used to inform policy decisions and report to senior management. As part of the Commission proceedings, personal opinions and views, along with the identity of the participant may be provided to the licensee.
Retention and disposal standards: Under development
RDA number: Under development
Related class of record number: CNSC 1.5.4
TBS registration number: 20150067
Bank number: CNSC PPU 005
Participant Funding Program
Description: This bank describes information that is related to the Participant Funding Program, which was established to give the public, Aboriginal groups and other stakeholders the opportunity to request funding from the CNSC to participate in its regulatory processes. The personal information collected may include: name, contact information (title, mailing address, email, telephone number, fax number), preferred language of correspondence, category of applicant (individual/organization/etc.), biographical information, education information, personal opinions and views, signature, as well as financial information such as per diems and salaries.
Class of individuals: Individuals, Aboriginal groups, not-for-profit corporations and other stakeholders in the general public who have a direct, local interest in the project (for example, living or owning property near the project area); Aboriginal traditional knowledge and/or local community insight relevant to the proposed project; interests in potential project impacts on treaty lands, settlement lands or traditional territories and/or related claims and rights; or plans to provide value-added information relevant to the CNSC's mandate and specific matter before the Commission.
Purpose: Personal information is collected under the authority of paragraph 21(1)(b.1) of the Nuclear Safety and Control Act for the assessment of applications for funding under the Participant Funding Program and the disbursement of funds to successful applicants.
Consistent uses: Information, including the identities of individuals and the amount of funding received, will be posted on the Participant Funding Program section of the CNSC's website, as well as the proactive disclosure section of the Commission's website for contributions over $25,000, consistent with the requirements in the Directive on Proactive Disclosure. Funding applications are reviewed by the Funding Review Committee, which may include individuals external to the CNSC and selected based on their knowledge of and background in nuclear regulatory and environmental matters. Information may be used for reporting to senior management, program evaluation, and audit and evaluation.
Retention and disposal standards: Records will be retained for five years after the conclusion of the hearing for which the funding was received.
RDA number: 2015/009
Related class of record number: CNSC 1.5.4
TBS registration number: 20160011
Bank number: CNSC PPU 030
Internal Services
Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization, and not those provided specifically to a program.
Acquisition Services
Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
Communications Services
Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
Financial Management Services
Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
Human Resources Management Services
Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.
- Awards (Pride and Recognition) Class of Record
- Classification of Positions Class of Record
- Compensation and Benefits Class of Record
- Employment Equity and Diversity Class of Record
- Hospitality Class of Record
- Human Resources Planning Class of Record
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Labour Relations Class of Record
- Canadian Human Rights Act – Complaints Personal Information Bank
- Discipline Personal Information Bank
- Grievances Personal Information Bank
- Harassment Personal Information Bank
- Disclosure of Wrongdoing in the Workplace Personal Information Bank
- Values and Ethics Code for the Public Sector and Organizational code(s) of Conduct Personal Information Bank
- Occupational Health and Safety Class of Record
- Official Languages Class of Record
- Performance Management Reviews Class of Record
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Recruitment and Staffing Class of Record
- Applications for Employment Personal Information Bank
- Employee Personnel Record Personal Information Bank
- EX Talent Management Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Staffing Personal Information Bank
- Values and Ethics Code for the Public Sector and Organizational code(s) of Conduct Personal Information Bank
- Relocation Class of Record
- Training and Development Class of Record
Information Management Services
Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records, for the benefit of present and future generations.
Information Technology Services
Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, increase productivity, and enhance services to the public.
Legal Services
Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.
- Cooperation and Liaison Class of Record
- Executive Services Class of Record
- Internal Audit and Evaluation Class of Record
- Planning and Reporting Class of Record
Materiel Services
Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner, which supports the cost-effective and efficient delivery of government programs.
Real Property Services
Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its lifecycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit in any of the internal services categories.
- Administrative Services Class of Record
- Boards, Committees and Council Class of Record
- Business Continuity Planning Class of Record
- Disclosure to Investigative Bodies Class of Record
- Proactive Disclosure Class of Record
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Security Class of Record
- Identification Cards and Access Badges Personal Information Bank
- Disclosure of Wrongdoing in the Workplace Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Security Incidents and Privacy Breaches Personal Information Bank
- Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank
- Travel Class of Record
Classes of Personal Information
Licensee Contact Information
In the process of licensing facilities and activities, personal information about identifiable individuals who are authorized to act on the licensees' part in dealings with the Commission is required. For example, licensee organizations must provide the name and contact information of these designated individuals. Personal information is generally limited to name and contact information.
Manuals
This section identifies the instructions, processes, procedures and manuals used by CNSC employees in administering or carrying out the CNSC's institutional programs and activities.
- Ascertaining and Recording Radiation Doses to Individuals
- Assessing the Long Term Safety of Radioactive Waste Management
- Certification of Exposure Device Operators
- Control of the Export and Import of Risk-Significant Radioactive Sources
- Decommissioning Planning for Licensed Activities
- Design Guide for Nuclear Substance Laboratories and Nuclear Medicine Rooms
- Joint Canada - United States Guide for Approval of Type B(U) and Fissile Material Transportation Packages
- Keeping Radiation Exposures and Doses "As Low as Reasonably Achievable (ALARA)"
- Licence Application Guide, Class II Non-radiotherapy Accelerator Facilities
- Licence Application Guide, Nuclear Substances and Radiation Devices
- Licence Application Guide, Radiotherapy
- Making Changes to Dose-Related Information Filed with the National Dose Registry
- Managing Radioactive Waste
- Radiation Protection Program Design for the Transport of Nuclear Substances
- Radiation Safety in Educational, Medical and Research Institutions
- Radiation Safety Training Programs for Workers Involved in Licensed Activities with Nuclear Substances and Radiation Devices, and with Class II Nuclear Facilities and Prescribed Equipment
- Regulatory Expectations for Calibration of Survey Meters
- Regulatory Expectations Leak Testing of Sealed Sources
- Regulatory Fundamentals
- Technical and Quality Assurance Requirements for Dosimetry Services
- Thyroid Screening for Radioiodine
- Transportation Security Plans for Category I, II or III Nuclear Material
- Working Safely with Industrial Radiography
Additional Information
Contact Information
Please see the Introduction to this publication for information about formal access procedures under the provisions of the Access to Information Act and the Privacy Act. You may also contact the CNSC's ATIP Office by sending an email to the following address: atip-aiprp@cnsc-ccsn.gc.ca.
Submitting an Online Request
Using the ATIP Online Request service is a faster, easier and more convenient way to submit access to information or privacy requests. Apply online today to save time.
Mailing your Request
To make a request by mail, please complete either the Access to Information Request Form or the Personal Information Request Form, or include a letter indicating that your request is made in accordance with the Access to Information Act or the Privacy Act, and describe the information you are seeking. Please include relevant details to help the ATIP Office find the information you are requesting.
Mail your request to:
Senior ATIP Advisor
Canadian Nuclear Safety Commission
280 Slater Street, 2nd Floor
Ottawa, Ontario K1P 5S9
A $5 application fee applies only to
Access to Information requests. There is no fee for requests for personal information.
Please note: Each request made to the CNSC under the Access to Information Act must be accompanied by a
cheque or money order in the above amount, made payable to the Receiver General for Canada.
The Government of Canada encourages the release of information through informal requests. You may make a request for released records at the address above or by email. For general information on the CNSC, you may contact the CNSC.
Completed Access to Information Requests
The Government of Canada encourages the release of information through informal requests outside of the ATIP process. Records released in response to completed Access to Information Act requests processed by the CNSC can be obtained informally. A list of completed request summaries is available.
Privacy Impact Assessments
The CNSC conducts privacy impact assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.
Reading Room
In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available, should the applicant wish to review materials onsite. The address is:
Canadian Nuclear Safety Commission
280 Slater Street
2nd Floor
Ottawa, Ontario
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