Supplementary Information Tables for Report on Plans and Priorities 2016–17: Departmental Sustainable Development Strategy – Green Procurement

The Policy on Green Procurement supports the Government of Canada's effort to promote environmental stewardship. In keeping with the objectives of the policy, the Canadian Nuclear Safety Commission (CNSC) supports sustainable development by integrating environmental performance considerations into the procurement decision-making process through the activities in this supplementary information table.

Although the CNSC is not bound by the Federal Sustainable Development Act and is not required to develop a departmental sustainable development strategy, the CNSC adheres to the principles of the Federal Sustainable Development Strategy by implementing the Policy on Green Procurement.

Target 7.2: Green Procurement

As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Scope and Context

The CNSC’s Director General (DG) of Finance and Administration (FAD) is mandated to address all aspects of the Public Services and Procurement Canada (PSPC) Policy on Green Procurement. The DG of FAD is also co-chair of the CNSC Greening Committee, which supports the CNSC’s efforts in becoming an environmentally responsible organization by promoting green practices, inspiring employees to change behaviours to reflect good environmental standards and demonstrating environmental leadership.

The CNSC Greening Program encourages a green organizational culture, where “thinking green” becomes a part of day-to-day life for employees. As part of the Greening Program, Green Procurement integrates environmental performance considerations into the procurement decision-making process for goods and services as follows:

• purchase only what is necessary and re-use as much as possible;
• use PSPC standing offer tools which integrate environmental considerations;
• look for environmental certifications (e.g. EcoLogoM, Green Seal, ENERGY STAR®, etc.);
• use suppliers with environmental consideration attributes such as: minimizing travel, using administrative practices that reduce paper, green equipment used and green service delivery certification etc.; and
• integrate environmental considerations into requirements and bid solicitations.

Link to Department's Program Alignment Architecture

Intermal Services

Expected results

Environmentally responsible acquisition, use and disposal of goods and services.

Performance Measurement – Target 7.2: Green Procurement

Performance indicator	Target Performance Level
To further the implementation of the Policy on Green Procurement in place as of April 1, 2014, the CNSC ensures that procurement officers and holders of acquisition cards undergo training in green procurement strategies.	100% of all procurement officers and holders of acquisition cards will either complete the Canada School of Public Service Green Procurement course (C215) or will received in-house acquisition card training which outlines green procurement strategies. For new employees or new recipients of an acquisition card, 100% of them will complete the required in-house training (includes greening strategy) or C215 course within 1 year of starting their position or receiving their acquisition card.
Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year 2016–17.	100% of the procurement officers will complete course C215. For all new procurement officers, 100% of them will complete the C215 course within 1 year of starting their position.
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement, in fiscal year 2016–17.	80% of the managers and functional heads of procurement and materiel management will have performance evaluation agreements which include support and contribution toward green procurement in fiscal year 2016-17.

Departmental green procurement target #1

To continue with the CNSC’s imaging device strategy to reduce the number of individual imaging devices.

Performance indicator	Target Performance Level
Number of individual imaging devices used.	After an 85% reduction of individual imaging devices in 2014-2015, the CNSC will continue to explore ways to further reduce individual imaging devices.

Departmental green procurement target #2

Maintain the fleet of vehicles at 30% or more of hybrid vehicles, with efforts to gain environmental efficiencies wherever operationally possible.

Performance indicator	Target Performance Level
Percentage of hybrid vehicles in the CNSC fleet.	30% or more of the vehicle fleet will be hybrid vehicles.

Departmental green procurement target #3

Include environmental considerations in procurement tools and processes and bidding processes to increase awareness and results.

Performance indicator

Target Performance Level

Percentage of procurement or material management staff who have completed training in Green Procurement.

100% of procurement staff will complete their training in Green Procurement, resulting in increased awareness on their part of greening strategies. Training will be provided to 100% of all acquisition card holders to familiarize them with the principles of Green Procurement. For new recipients of the acquisition card, 100% will complete in-house training on greening principles through the acquisition card training within 1 year of receiving the card.

Implementation strategy element or best practice	Target Performance Level
7.2.1.5. Leverage common-use procurement instruments where available and feasible.	Attain “achieved” status by ensuring that all procurement activities will consider leveraging common-use procurement instruments.
Best Practice 7.2.3. Train acquisition cardholders on green procurement.	Attain “achieved” status by ensuring that CNSC Acquisition card training will include the subject of green procurement.
Best Practice 7.2.4. Increase awareness of the Policy on Green Procurement among managers.	Attain “achieved” status by ensuring that all applicable communications and training directed to managers who make procurement decisions (Finance and Administration Directorate) will include the subject of green procurement.
Additional best-practice procurement approach with environmental considerations.	95% of goods procurement via Purchase Orders under $10K (including taxes) processed by the CNSC will be handled electronically and no paper copy will be maintained. All clients submitting paper-based documentation will be requested to use double-sided print. All contracting documents that must be printed and maintained on file will be printed double sided.

Target 7.3: Sustainable Workplace Operations

As of April 1, 2015, the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.

Scope and Context

The CNSC default for printing is double-sided. Increasingly, the CNSC is moving to an electronic documents environment, and decreasing its reliance on paper. Where paper must be used, wherever possible it is reused and recycled. Another manner in which the CNSC has demonstrated leadership is having the lights set on timers to be on only during working hours. The lights and HVAC are then automatically shut off, once normal working hours end, thereby saving energy.

Link to Department's Program Alignment Architecture

Internal Services

Expected result

Departmental workplace operations have a reduced environmental impact.

Performance indicator

Target Performance Level

Approach to maintain or improve the sustainability of the departmental workplace, in place by March 31, 2015.

Continue to implement CNSC’s imaging device strategy by looking for opportunities to reduce the number of individual imaging devices (centralizing fax functionality and multi-functional devices). Look for opportunities to reduce paper waste (i.e. printing, paper towels, etc.) and encourage staff to create and maintain documents electronically by increasing awareness through internal communications, piloting paperless initiatives, and creating greening challenges for staff.

Implementation strategy element or best practice	Target Performance Level
Engage employees in greening government operations practices.	Attain “achieved” status by seeking continuous improvement suggestions from employees through various existing forums (e.g. Green Café, Lunch-and-Learns, etc.), create employee-driven greening challenges and providing internal updates (i.e. articles) on greening initiatives.
Integrate environmental considerations into corporate policies, processes and practices in accordance with departmental refresh cycles.	Attain “achieved” status by continuing to review corporate policies, processes and practices in accordance with the CNSC’s policy refresh cycle.
Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings).	Attain “achieved” status by identifying opportunities to reduce the paper usage on networked printers, hosting green meetings on average once per quarter, and identify vehicles for repurposing used office goods.
Reuse or recycle workplace material and assets in an environmentally sound and secure manner.	Attain “achieved” status by repurposing paper waste, promoting various recycling programs, engage employees through employee challenges, and implement new department-wide recycling programs.
Increase the population density in office buildings, and increase space utilization in special purpose buildings.	Attain “achieved” status by considering conversion to Workplace 2.0 in all refits in CNSC office buildings and move towards 2.0 in refits where it is feasible and would provide good value for the cost.
Maintain or improve sustainable fleet management.	Attain “achieved” status by maintaining 30% or more of the fleet as hybrid vehicles

Target: Greening Services to Clients

By March 31, 2015, departments will establish SMART targets to reduce the environmental impact of their services to clients.

Scope and Context

For Fleet Operations, the CNSC Target is to maintain 30% or more of the fleet as hybrid vehicles.

Link to Department's Program Alignment Architecture

Internal Services

Expected result

Departmental services to clients have a reduced environmental impact.

Performance indicator	Target Performance Level
Percentage of hybrid vehicles in fleet.	Maintain the CNSC fleet of hybrid vehicles at 30% or more.

Strategic Environmental Assessment

The CNSC will continue to ensure that its decision-making process includes consideration of FSDS goals and targets through the Strategic Environmental Assessment (SEA) process. An SEA for policy, plan or program proposals includes an analysis of the impacts of the given proposal on the environment, including on FSDS goals and targets.

Public statements on the results of the CNSC’s detailed assessment will be made public when an initiative is announced. The purpose of the public statement is to demonstrate that the environmental effects, including the impacts on achieving the FSDS goals and targets, of the approved policy, plan or program have been considered during proposal development and decision making.